Dedicated talent
Hire an Admin & Inbox Assistant
Handles your email, calendar and admin so you can focus on the work.
The problem
You start every day buried under emails, scheduling and paperwork.
The work a Admin & Inbox Assistant does is rarely hard to understand. It is hard to keep doing, every single day, while you also sell, deliver and run the business. So it slips, and the cost shows up later as missed leads, slow replies and projects that stall.
Hiring locally takes months and a full salary. Freelancers juggle other clients and disappear when you need them. A dedicated Admin & Inbox Assistant from OmniPipelines gives you one person who owns this work, full time, for a price you know in advance.
Day to day
What your Admin & Inbox Assistant handles every day
- Manage your inbox and reply to routine emails
- Manage your calendar and book meetings
- Do data entry and keep files organised
- Handle invoices, quotes and basic bookkeeping
- Research suppliers, prospects and travel
- Prepare documents, presentations and reports
Tools they use
Comfortable in these from day one. Using something else? Tell us on the call.
- Google Workspace
- Microsoft 365
- Xero
- QuickBooks
Who it is for
An Admin & Inbox Assistant is a strong fit for:
- Founders
- Busy owners
- Small teams
How it works
From first call to first day
- 1
Discovery call
A 30 minute call about your business, the work you need covered, your tools and your working hours.
- 2
Onboarding and matching
We match a team member to your brief, set up access to your tools and agree how you will communicate day to day.
- 3
Goes live in 5 to 7 business days
Your team member starts working 8 hours a day, Monday to Friday, in your time zone, on one flat monthly price.
Compare
OmniPipelines vs a freelancer vs a local hire
Three ways to get an Admin & Inbox Assistant. Here is how they stack up.
Monthly cost
- OmniPipelines
- One flat monthly price
- Freelancer
- Hourly or per task, changes month to month
- Local hire
- Salary plus taxes, benefits and office costs
Focus
- OmniPipelines
- Full time on your work, 8 hrs a day
- Freelancer
- Shared between several clients
- Local hire
- Full time on your work
Hours
- OmniPipelines
- Mon to Fri, in your time zone
- Freelancer
- Whenever they are free
- Local hire
- Your office hours
Time to start
- OmniPipelines
- 5 to 7 business days
- Freelancer
- Days to weeks of searching and testing
- Local hire
- Weeks to months of recruiting
Payroll and HR
- OmniPipelines
- Handled by OmniPipelines
- Freelancer
- Contracts and invoices to manage
- Local hire
- All on you
FAQ
Hiring an Admin & Inbox Assistant: common questions
How much does it cost to hire an Admin & Inbox Assistant?+
US$400 a month, flat. That covers one full-time Admin & Inbox Assistant working 8 hours a day, Monday to Friday, in your time zone. There is no recruiting fee and no hourly meter running.
What will my Admin & Inbox Assistant work on first?+
That is up to you. Most clients start with the jobs that are most overdue, for example: manage your inbox and reply to routine emails, manage your calendar and book meetings and do data entry and keep files organised. We agree the priorities on your discovery call.
Which tools does your Admin & Inbox Assistant know?+
Day to day they work in Google Workspace, Microsoft 365, Xero and QuickBooks. If your business runs on a different tool, tell us on the discovery call and we will match you with someone who knows it.
How fast can an Admin & Inbox Assistant start?+
Usually within 5 to 7 business days of your discovery call. That covers matching, onboarding and getting access to your tools set up.
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Ready to add an Admin & Inbox Assistant to your team?
Book a 30 minute discovery call. If it is a fit, your Admin & Inbox Assistant can be live in 5 to 7 business days for US$400 a month.